MONDAY, 4 October 2021, 18.00
Place: Smålands Pub,
Present: 11 member, 12th member (from §7)
§1 Meeting is opened by self-elected chairperson
Meeting starts at 18:15.
a) Election of:
– meeting chairperson
Decision 2a1: to elect the chairperson as meeting chairperson.
– meeting secretary
Decision 2a2: to elect the secretary as meeting sectretary.
– meeting adjuster and vote counter 2x
Decision 2a3: to elect the adjuster and vote counteras meeting adjuster and vote counter.
Decision 2a4: to elect the adjuster and vote counter as meeting adjuster and vote counter.
b) Information on meeting formalia
The chairperson gives information about the meeting formalia. We leave to the next point.
c) Meeting legitimacy
We have 11 members participating. No one asks to end or postpone the meeting.
Decision 2c: to declare the meeting legitimate
We don’t have any adjunctions. We leave the point.
e) Presentation rounds
Everyone presents themselves. We leave the point.
f) Determination of the agenda
Decision 2f: to accept the agenda as it is.
The kitchen committee member gives a report about kitchen committee. New members are doing good job. Kitchen committee wants to have some kind of community dinner, the motion about that will come in the next nation meeting.
The club committee member reports about the club committee.
We leave the point.
The member says that the broken window in the club will be fixed but it will not be free, so he will contact the insurance. We are doing good since we are back on track with the clubs. We need to fix the toilettes too.
We leave the point.
The member wants to request a code for the door of Dacke. It looks like SNB will not agree with that. The member calls tenants to nominate themselves for the SNB board.
We leave the point.
a) Motion on free menstruation products for members.
It is the same as the one we discussed in the last nation meeting.
People are asking questions and offering more sustainable ways.
Decision 6a1: §2 is accepted as basis for this motion and the right to receive menstruation products is accepted as a membership right.
Decision 6a2: §3 is accepted as a basis for the budget with the ability to scale the budget if the number of members significantly increases and the 2021 budget is adjusted to include an additional 10000 SEK monthly expense.
§7 By-laws revision committee
a) Proposal from the by-laws revision committee.
Everyone is getting familiar with the motion. We go point by point and look through every comment. Some phrasing and changes are added to the proposal. By-laws revision group will work on them.
For the list of changes see attachments
b) Motion for the adoption of the proposals by the by-laws revision group.
Decision 7b1: To accept the changes that had been made to the proposal.
Decision 7b2: The nation meeting decide that the appended proposal for new by-laws with made changes is adopted as the new by-laws of Smålands Nation.
Decision 7b3: The second reading of the proposal for new by-laws is determined to be at the ordinary nation meeting in Decemeber of this year.
§8 Other (no decisions may be made here)
The club committee member wants to have a general club and pub committee meeting.
The first theater is on this Friday. We need a piano player.
We need active cards and need to advertise them in volunteers group and other platforms.
The member says that TRF has made changes to the digital cards that it can say if someone is an active member, also a tenant. It wasn’t applied to Smålands but it will be in the near future.
We move to the next point.
Technical committee made a list of stuff that we can rent out.
§10 End of meeting
The meeting ends at 20:45.
6a) Motion on free menstruation products for members.
§1 In this motion I propose to give our members an option to receive free, good quality menstruation products as a right of being a member. Perhaps the amount of money that an average person who experiences menstruation has to spend on these products is not particularly noticeable for some people who are in a stable financial situation (i.e. if you have a good stable job, receive full CSN etc). However, many of our members are not in such position and even for those who are, this is still a mandatory monthly expense that cannot be avoided. The purpose of this motion is to establish a support mechanism for our members who experience menstruation.
§2 I propose to give our members the products of the type they choose during the time of them being a member. After talking to several people who have first hand experience, the rough approximation for this project is: 2 standard boxes (30 per box) of pads or tampons (16 per box) per month per person. Both of these are going to be of the high-end brand, like “Always” or “O.B.” We will also have a slight variation between the types of pads, to be more inclusive. Some people use more, some people use less, therefore this approximation is rough, but hopefully it is sufficient for the purposes of this motion.
§3 Throughout the years, 51%-53% of our members fall into the group relevant to this motion, therefore we should have around 100-120 people to account for during each semester if our membership numbers will not sky-rocket. This means that that the total cost with this number of members should be at most about 10000 SEK per month. It is probably going to be less.
THAT a) §2 is accepted as basis for this motion and the right to receive menstruation products is accepted as a membership right.
b) §3 is accepted as a basis for the budget with the ability to scale the budget if the number of members significantly increases and the 2021 budget is adjusted to include an additional 10000 SEK monthly expense.
7b) Motion for the adoption of the proposals by the by-laws revision group.
As was directed by the nation meeting in March of this year, a revision of the by-laws has been completed. That motion specified that the revision should be complete by the September nation meeting for the first hearing, and so here is the completed revision.
The goals of the revision has been primarily to modify the operational parts of the by-laws to better match the actual present day operation of the nation; secondarily to produce a correct English language edition of the new proposed by-laws; thirdly to improve issues of legibility. The primary and secondary goals have largely been successfully completed, the tertiary goal to a somewhat lesser extent.
With the primary goal, however, some issues remain, notably the confusion regarding the definition of the committee and subcommittee. Part of the reason this has not been tackled is that it would require other motions in tandem with this motion that are outside the scope of the by-laws revision.
To this motion are attached four documents: a proposal for new by-laws, and a point by point run-through of every by-law as they stand today as well as all the changes that are proposed, both are duplicated in Swedish and in English language editions. Please note that only the Swedish language by-laws proposal is formally binding, even though the English language translation is intended to accurately represent the contents of the by-laws.
In order for changes to the by-laws to be adopted, the nation meeting must pass two motions to adopt those changes, at two ordinary nation meetings at least two months and at most six months apart. As the revision group interprets the by-laws, that means that no changes to the proposal can be made at the second reading, lest the process be repeated. It is therefore desirable that any motions to change the proposal are made today – although it is of course possible to remit the motion at the second hearing, make changes, and then have new first reading.
Representative/s of the revision group will suggest to the podium that they be allowed to present the point by point revision, let the meeting decide on any changes to each point as they are discussed,and then after the whole list has been heard and any changes have been made, vote on whether or not to adopt the entire proposal as it then stands.
An alternative solution would be for the meeting to decide to remit this motion to the revision group provided that a new motion will be made to the ordinary nation meeting in October, and in the interim hold an extra nation meeting on which the point-by-point discussion is held and changes tothe proposal are made, which are then incorporated into the new proposal submitted to the October nation meeting.
The by-laws revision committee moves:
THAT: The nation meeting decide that the appended proposal for new by-laws with made changes is adopted as the new by-laws of Smålands.
THAT: The second reading of the proposal for new by-laws is determined to be at the ordinary nation meeting in Decemeber of this year.
/In solidarity, Smålands Nation by-laws revision group 2021